Evernote is a tool I reach for every single day to:

  • Keep daily dev journals
  • Jot down phone call notes
  • Create grocery lists
  • Save articles and web pages for later offline reference
  • Store recipes
  • Keep a food journal
  • Store screenshots (via Skitch)

I feel like I’m constantly telling others how I use it, and how it’s benefited me, so I thought I might as well try to capture a bit of what I tell people.

Notebooks and Tags

I separate notes into some high-level notebooks:

Inbox

For newly created, and “unfiled” notes. If it’s in the inbox, something needs to be done with the note still. Tag it, move it to another notebook, or add more information to it.

Recipes

Obvious

Work

Here is where I keep my daily dev journals that are work-related. I create a new note for each day, title it by the date (e.g. 2015.01.22), and timestamp my progress throughout the day, which I’ll get into in the next section.

What I worked on, questions I had for myself, or to ask otehrs, how I solved a problem, code snippets, screenshots – whatever it takes to sufficiently document my day, for a few reasons:

  1. So I won’t forget what I did each day.
  2. This builds a nice reference library that I invariably reference in the future.
    1. “How did I find that special-case user?”
    2. “What was that unix command to search all the production logs over the last 5 minutes?”

Filed

All notes that don’t end up in another notebook, but are no longer in the inbox, are put here. Usually with tags to help identify what it was. For example I use the “call” tag for any phone call I made, and documented the conversation here.

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# Sample call note
Calling Comcast. Hate their automated system.
Got to a person, Linda.
She's nice. Needs my acct info again?
Says I have two accounts with them?
Closing duplicate account now.
Back to single billing address.
Old acct number: xxxxx
"New" acct number: xxxxxxx

Food

I use Evernote’s Food app, and all food journaling from there, ends up here.

Timestamp and Other Macros

I love to timestamp my notes as I go along, especially my daily dev journals. An example:

[9:05 AM]

Got a late start, wasn’t feeling well. Checking emails. Need to check on that script I ran last night. Rob says it went fine. Let’s verify counts.

[10:30 AM]

Counts were fine, moved on to story #1910. I think I still need to add some logic to fetch the assessment data now that I know what that will look like. Let’s do that now.

[11:01 AM]

Just got off the phone with Matt: 2015-01-2015: Call with Matt (this is a link to another Evernote note)

Where was I? Oh yeah, #1910 is looking better, but was waiting on the CI to finish building my latest code changes.

11:10 AM Passed! Moving on.

[12:30 PM]

Just got back from lunch. More emails. Seems like there may be a history bug? 12:35 PM Only affecting one user? 65512344 is the id. Gonna drop into a rails console

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> u = User.find(65512344)
#=> <User....snip>
> u.history.map(&:id)
#=> [9909331, 9901031, nil]

What? nil? How is that even possible? Time to do some spelunking in the history code again.

“Writing all those manual timestamps is stupid and tedious.” Yeah, I’d agree with you if it weren’t for apps like TextExpander or aText. What either of those apps allow me to do is setup a series of macros that I can run by typing some keys. For instance, whenever I type “/etime” it replaces that text, and “expands” it to be “[current time]", so it creates something like:

[8:01 PM]

You can type as fast as you want, so if I was on a roll, I could type “/etime Just got back from lunch, checking email”, it would immediately expand it to:

[8:04 PM]

Just got back from lunch, checking email

I use that style of macro to delineate either the start of the day, or long time passing between my last notes, or, perhaps the start of a new “topic” in my notes. If I’m working on a single problem, but it’s taking a non-trivial amount of time, I use my “inline” time method, which takes the current time, and drops it into Evernote, without pressing the “Enter” key at the end. So when I type: “ttime Still checking rollbar for more instances of that error” as soon as I hit the space between “ttime” and “Still”, it changes “ttime” to “8:03 PM” so the line would look like:

8:03 PM Still checking rollbar for more instances of that error

So handy!

I was a long-time TextExpander user until I saw aText hit the scene a few years ago. The price tag was far-far lower than TextExpander, and it seemed to meet my basic needs, so I grabbed it, and haven’t looked back.

I have a number of other handy macros in aText that I use all day:

ddate Expands to 2015.01.22 (the current date)

dtime Expands to 1/22/15 8:07 PM (the current date and time)

llamashiptit Expands to llama

llamascii Expands to:

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,
~)
(_---;
/|~|\
/ / /|

Evernote has some built-in keyboard shortcuts to output date and time, but I’ve gotten so used to just typing out these “words” that I can’t see why I’d change that up. Plus, I have more needs than just date, and time, as you can see. I think I’ve got somewhere on the order of 30-40 macros setup, not all for Evernote.

Code snippets / Quotes

I don’t have a perfect solution for this yet, but I tend to drop lots of code, or snippets into Evernote. The best way I do this is to shift the text/code right by using Cmd+Shift+}. It doesn’t use spaces, but tabs or some other form of indentation. It’s a manual process.

  • Paste code into Evernote
  • Highlight the code or quote
  • Cmd+Shift+}

I’d really love some kind of prettifier inside of Evernote to syntax highlight that indented code, but, it does not exist yet, to my knowledge.

I also drop lines from log files into Evernote in this way, as it helps mark my notes, from other content I may have grabbed from elsewhere.

Wishlist

I’ve made Evernote a part of my daily routine for years now (over 6,500 notes since 2008), but there are still a few things I wish it had.

Markdown support

Would love to be able to write in Markdown, and have it give me the option to “view rendered”, or “view markdown” to format notes by sections, and headings, etc, in the fastest way possible, which is to just keep typing.

Syntax highlighting

For code, etc. Like GitHub’s gist

Table creation

Or, a simple way to create a table. Sometimes I just need to put things in tabular form, and Evernote does not make that easy or fluid. Microsoft’s OneNote did this by letting you type some text, pressing “Tab” (I think), and it created a table cell around your first bit of text, and creates an empty cell for you to type into immediately. You can keep pressing “Tab” to add more cells to a row. If you pressed “Enter”, it creates a new table row, and let’s you start the process over again. If you press “Enter Enter”, it exits out of table mode.

Let me know if you’ve got more tips!

Hopefully that was somewhat helpful, and you’ve found a new tidbit of information to take back to your own productivity toolbelt. I’m always on the lookout for new ways to enhance how I work, so if you’ve got any, drop me a tweet @carl_furrow


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